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Juneteenth Celebration: Food Vendor Application

  1. TO APPLY FOR CONSIDERATION

    A completed Vendor Application and two photos of your food booth (including signage) must be submitted three weeks prior to event date.

    METHOD OF SELECTION:

    The Baytown Parks & Recreation Department can only accept a limited number of food vendors. Vendors are evaluated on event experience within Baytown Parks and Recreation, overall booth attractiveness (including signage), diversity of items/services that relate to theme of event (if applicable). 

    NOTIFICATION OF ACCEPTANCE:

    This is only an application. Completing an application does not guarantee acceptance. Approved applicants will be notified via email of all approved items/services and other information regarding the event at least four weeks prior to event date. Once accepted, selected vendors must remit payment by the deadline outlined in the registration email. Booth spaces and locations are sold on a FIRST COME, FIRST SERVE basis, and are reserved at the time of payment is received by our office.

    MENU ITEMS:

    The Parks & Recreation Department reserves the right to select the types of food to be sold in order to minimize duplication and retains the right to deny the selling of any particular menu item. In such an instance, the vendor will be contacted to discuss alternatives. Priority will be given to those that apply first. Signage should include the description of the product along with price and should be legible and visible at the location where orders are taken. There is no guarantee that you will be the sole vendor or the sole vendor of any particular food item. 

    No alcoholic beverages can be sold out of your booth at any time. A confirmation of all approved menu items will be provided along with notice of acceptance prior to the event. Vendors must agree to only sell approved menu items. 

    BOOTH SPACE/LOCATION:

    Standard booth space is 15’ x 15’. If you need larger booth space, you must seek approval from event officials. This is an outdoor event. Vendors will also have the opportunity to promote your company/business on-site with coupons, menus and promotional materials. Booth location is determined by The Baytown Parks & Recreation and is non-transferable. Event officials reserve the right to adjust booth arrangements as necessary due to the changing park conditions, without prior notification to vendors.  

    EQUIPMENT/ELECTRICITY:

    Vendors are responsible for providing all operational equipment, including but not limited to: tables, chairs, canopies-shade, electricity, water supply, tents, trash bags, ice, etc. Use of a generator requires a permit from the Baytown Fire Department. 

    EVENT HOURS:

    Vendor agrees to operate throughout all hours of the event and agrees to remain in booth until official closing time. Vendors that leave prior to the event closing time will not be permitted to attend the Baytown Parks and Recreation special events. If vendor arrives past the specified set-up time for the event, vendor will not be allowed admittance and a refund of the booth fee will not be given. If a vendor does not show up on the day of the event this will result in a forfeit of your booth fee. 

    FOOD BOOTH

    Food Trucks/Trailers longer than fifteen (15) feet will be required to purchase two (2) booth spaces (photo must be included).  

    • Only three (3) vendors per MAJOR food item. 
    • Only two (2) MAJOR food items may be sold per booth space (no duplication of food items).  
  2. This is where all vendor materials (parking passes, etc.) will be mailed.

  3. MAJOR FOOD ITEMS
  4. Type of Booth:
  5. Vendors may only sell two (2) of the below bold items per booth space (if available). No duplication of major food items per vendor.
  6. MEAT
  7. SEAFOOD
  8. MEXICAN & TEX-MEX
  9. POPCORN
  10. FROZEN TREATS
  11. FRUIT
  12. FUNNEL CAKE
  13. PIZZA
  14. Will you use a generator? *

    If yes, Fire Permit must be obtained. 

  15. SIDE ITEMS -Any food vendor may sell any of the items listed. Beverages (No Alcoholic beverages), Baked goods, Chips, Nachos, French Fries, Spiral Potatoes, Frito Pie, Hot Dogs (Chili, Cheese, or Corn Dogs), Baked Potatoes, Pizza, Hamburgers, Cheeseburgers, Cotton Candy, Roasted or Boiled Corn, Beans and Rice.
  16. Image of main items to be sold

  17. Image of truck or booth set up

  18. Signage with business name

  19. Not required but strongly encouraged to submit.

  20. Submission Optional.

  21. By checking the "I agree" box below, you agree and acknowledge that 1.) your electronic signature should be given the same legal force and effect as a handwritten signature. 2.) City of Baytown has your permission to use your information and pictures of your booth and products on social media, websites, and any other form of event promotion. 3.) You will operate your booth space at the above-mentioned special event, and agree to comply by all event rules and municipal rules and regulations set fort throughout this document and any attached documents. 4.) You also agree that all information provided on the vendor application is accurate.

  22. Electronic Service Agreement*
  23. Instructions on how to apply for a Temporary Health-Fire Permit

  24. Once permit is submitted an inspector will review application. If permit is approved an invoice will be generated by staff and you will receive an email with payment instructions.

  25. Thank you for your interest in being a City of Baytown Juneteenth Celebration vendor

    This is only an application. Completing an application does not guarantee acceptance. Approved applicants will be notified via email of all approved items/services and other information regarding the event at least four weeks prior to event date. Once accepted, selected vendors must remit payment by the deadline outlined in the registration email. Booth spaces and locations are sold on a FIRST COME, FIRST SERVE basis, and are reserved at the time of payment is received by our office.


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