Meeting Room Reservation

Print
Press Enter to show all options, press Tab go to next option

The meeting rooms in the Sterling Municipal are available at no charge for use by community groups for meeting and programs that are informational, educational or cultural in nature.

Meetings must be free and open to the general public.

Eligible groups include:

  • The City of Baytown, Harris County, Chambers County, the State of Texas, and the US government.
  • Civic, educational, and nonprofit groups
  • Non-partisan events such as a public forum open to all candidates or town hall meeting held by current elected officials.

 Excluded meetings include:

  • Personal events such as birthday parties, baby showers, wedding showers etc.
  • Meetings requiring payment for admission, a registration fee (including fees taken off-site), materials fee or required donations
  • Programs involving the sale, advertising, marketing, promotion of commercial products or services
  • Political campaigning or political fund-raising activities

 Room capacities are:

  • Wilhite Meeting Room - 100 persons
  • Innovation Room - 30 persons
  • Nook - 10 persons

BEFORE MAKING A REQUEST, PLEASE READ THE LIBRARY’S FULL MEETING ROOM POLICY HERE.

Please correct the field(s) marked in red below:

1
Name of person requesting the use of meeting space:
2
Contact Phone:
 *
3
Contact E-mail:
4
Name of organization or group:
5

What day and date are you requesting use of meeting space?

6

What time block are you requesting?

7

How many people do you anticipate will attend your meeting?

8
Please provide a brief description of the purpose of your meeting.
 *

The Library has guidelines and limitations regarding room set-up, AV equipment, and food.  These will be discussed when your reservation is confirmed.

9

Do you require tables and chairs for your meeting?

Do you require tables and chairs for your meeting?
10

Do you plan to use AV equipment for your meeting? 

Do you plan to use AV equipment for your meeting?
11

Do you plan to have food at your meeting?

Do you plan to have food at your meeting?
12

I UNDERSTAND THAT SUBMITTING THIS FORM DOES NOT GUARANTEE A ROOM RESERVATION.  RESERVATIONS ARE CONFIRMED OR DENIED BASED ON ROOM AVAILABILITY AND ADHERENCE TO THE LIBRARY’S MEETING ROOM POLICY.  YOU WILL BE CONTACTED WITHIN 3 BUSINESS DAYS BY A LIBRARY REPRESENTATIVE TO DISCUSS YOUR REQUEST.

 *
  1. To receive a copy of your submission, please fill out your email address below and submit.